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Partners in Education

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Participation Guidelines


[Partners in Education: Performing Arts Centers and Schools (fostering partnership among arts organization, schools and communities)]
Phase ONE

ENROLLMENT IN PHASE ONE

When Teams are accepted into the Partners in Education program, they are automatically enrolled in Phase ONE.

DURATION OF ENROLLMENT

This phase consists of up to four years for a new Partnership Team—from the Institute through four Annual Meetings. (However, a Team may submit an application to enter Phase TWO after two years.)

By year four, a Team must move to Phase TWO or re-evaluate their participation in the program jointly with the Kennedy Center.

TEAM MEMBERS

Official Team Members
Official Partnership Teams include the representatives from the arts organization and school system that were named in the original application submitted to the Kennedy Center.

The representative from the arts organization may be the education director or executive director. The representative from the school district may be an administrator, ideally from divisions of curriculum or teacher professional development.

Adding Individuals
Teams may add members from existing partnership organizations on a limited basis.

Any addition of members must be requested in writing by all current Team Members and be approved in writing by the Kennedy Center.

When a Team Member leaves the partnership, the proposed replacement must meet the established selection criteria and be approved by the Kennedy Center.

Adding Organizations
Teams may add organizations to the Team on a limited basis. Typical additions include a local arts agency, an additional school system, or a college/university pre-service program. Any addition of a new organization must be requested in writing and signed by all Team Members and be approved in writing by the Kennedy Center.

PROGRAM FOCUS AREAS

Phase ONE Teams participated in
FOCUS A: Program Basics - “Getting Your Program Started”

In this area of Focus, Teams engage in planning, presenting, and evaluating a minimum of three professional development workshops for teachers annually. Events may include either arts integrated or arts discipline-specific workshops.

After two years in the program, Phase ONE Teams may continue with Focus A or request to move to Phase TWO.

FOCUS A: PROGRAM RESPONSIBILITIES

Teams annually:

  • Conduct an assessment of teachers’ professional learning needs
  • Convene an advisory group to assist with needs assessment, program design, and advocacy efforts
  • Target participation by individual teachers from a variety of schools, as well as teams of teachers from within individual schools
  • Plan and conduct a minimum of three 3-hour workshops for teachers based on the needs assessment
  • Assess program planning and implementation and make revisions to better meet participants’ needs
  • Implement a three-perspective (workshop leader, participants, and sponsor) evaluation process for all workshops and use results for program improvement.

PARTICIPATION RESPONSIBILITIES

INSTITUTE

All Team Members must attend the Institute.

ANNUAL MEETINGS

Ongoing professional learning for Team Members is delivered primarily through Annual Meetings held each winter in Washington, D.C. Each Team Member is required to attend all Annual Meetings during their participation in this Phase.

ADMINISTRATIVE RESPONSIBILITIES

PLANNING AND REPORTING

Annually Teams submit:

  • a Partnership Agreement Update (by May 1) (Form provided by the Kennedy Center).
  • an Annual Report (by July 1) (Form provided by the Kennedy Center).

FINANCIAL RESPONSIBILITIES

  • Teams are responsible for registration fees for the Institute and Annual Meetings.
  • The Kennedy Center provides roundtrip airfare for Team Members to attend the Institute and the first two Annual Meetings.
  • Team Members are responsible for hotel costs for the Institute and Annual Meetings.
  • After year two, Teams are responsible for annual program dues.

APPROVED LANGUAGE
Teams are strongly encouraged to identify their relationship with the Kennedy Center in all publications, newspaper articles, etc. Teams should continue to use the following terminology:

"The (Arts Organization Name) and (School District Name) are members of the Partners in Education program of the John F. Kennedy Center for the Performing Arts Washington, D.C. Selected because of their demonstrated commitment to the improvement of education in and through the arts, the Partnership Team participates in collaborative efforts to make the arts integral to education." OR

"The [Arts Organization Name] and [School District Name] have been selected to participate in the Partners in Education program of the John F. Kennedy Center for the Performing Arts, Washington, D.C."

RESOURCES FOR TEAMS

PROFESSIONAL LEARNING

  • Professional learning for Team Members is delivered primarily through Annual Meetings held each winter in Washington, D.C. Teams also receive priority invitations to attend additional conferences at the Kennedy Center.
  • Teams receive the Kennedy Center monthly electronic newsletter.
  • Teams have access to Kennedy Center consultants for program design.

ARTIST PROFESSIONAL DEVELOPMENT

  • Teams may sponsor Kennedy Center Artists-as-Educators Seminars in their communities at a 25% discount (see Seminar brochure).

PERFORMANCES ON TOUR

  • Teams have access to Kennedy Center Theater for Young Audiences touring productions at a discounted rate.
Phase TWO

ENROLLMENT IN PHASE TWO

Teams indicate interest in participating in Phase TWO by signing a Letter of Commitment. This Letter of Commitment will be required every two years and must be signed by all Team Members, as well as the top officials from each of the Team Members’ institutions.

DURATION OF ENROLLMENT

This phase has no time limit.

To continue Phase TWO status, Team Members submit a Letter of Commitment every two years.

TEAM MEMBERS

Official Team Members
Official Partnership Teams include representatives from the arts organization and school system that were named in the original application submitted to the Kennedy Center.

Adding Individuals
Teams may add members from existing partnership organizations on a limited basis. Any addition of members must be requested in writing by all current Team Members and be approved in writing by the Kennedy Center.

When a Team Member leaves the partnership, the proposed replacement must meet the established selection criteria and be approved by the Kennedy Center.

Adding Organizations
Teams may add organizations to the Team on a limited basis. Typical additions include a local arts agency, an additional school system, or a college/university pre-service program. Any addition of a new organization must be requested in writing and signed by all Team Members and be approved in writing by the Kennedy Center. Also, a letter from the CEO of the new organization or school system is required that states their understanding that the Partners in Education program focuses on professional development, and includes the name and contact information for their representative to the Team.

PROGRAM FOCUS AREAS

Every two years, Teams select an area of Focus and complete a Partnership Agreement to reflect that Focus.

Phase TWO Teams may select FOCUS B or FOCUS C.

FOCUS B “Basic Professional Development Experiences for Teachers"
Teams engage in planning, presenting and evaluating professional development workshops for teachers. Events may include either arts integrated or arts discipline-specific workshops.

Focus B Option:
“Professional Development for Teachers Focused on Performances for Students”

Teams offer professional development for teachers to help them prepare students to learn from attendance at live performances. Professional development may include such things as workshops, performance guides and online resources, including podcasts and websites.

FOCUS B: PROGRAM RESPONSIBILITIES Teams annually:

  • Conduct an assessment of teachers’ professional learning needs
  • Convene an advisory group to assist with needs assessment, program design, and advocacy efforts
  • Serve greater numbers of individual teachers and teams of teachers
  • Conduct a minimum of three 3-hour workshops for teachers, and/or one 3-session sampler course.*
  • Assess program planning and implementation and make revisions to better meet participants’ needs

Continue to conduct a three-perspective (workshop leader, participants, and sponsor) evaluation process for all workshops and use results for program improvement.
*Definitions appear below

FOCUS C: “Extended Professional Development Experiences for Teachers”
In addition to conducting workshops like those listed in Focus B, Teams develop more ongoing and in-depth professional development with courses on one arts strategy, courses extended with demonstration teaching, and/or courses extended with arts coaching in the classroom.

Focus C - Optional Program Components:

  1. Coaching*
  2. Whole School Initiative
    In addition to the above, Teams may work with one or more principals to establish arts integrated programs throughout their schools. Teams offer ongoing, professional development, including in-depth courses*, workshops, demonstration teaching*, arts coaching*, and study groups.*

FOCUS C: PROGRAM RESPONSIBILITIES

Teams annually:

  1. Conduct an assessment of teachers’ professional learning needs
  2. Convene an advisory group to assist with needs assessment, program design, and advocacy efforts
  3. Serve greater numbers of individual teachers and teams of teachers; with emphasis on serving teams of teachers from the same school
  4. Conduct a minimum of five 3-hour workshops for teachers, and/or one 3-session in-depth course.*
  5. Offer demonstration teaching* in select classrooms preceding or following workshops/ course sessions
  6. Assess program planning and implementation and make revisions improve programs
  7. Continue to conduct a three-perspective (workshop leader, participants, and sponsor) evaluation of workshops and use results for program improvement.

*Definitions appear below

PARTICIPATION RESPONSIBILITIES

ANNUAL MEETINGS
Ongoing professional learning for Team Members is delivered primarily through Annual Meetings held each winter in Washington, D.C. All Team Members are required to attend a minimum of three Annual Meetings in a five-year period, starting in 2009.

ADMINISTRATIVE RESPONSIBILITIES

PLANNING AND REPORTING

Annually, Teams submit:

  • a Partnership Agreement Update (by May 1) (Form provided by the Kennedy Center)
  • an Annual Report Form (by July 1). (Form provided by the Kennedy Center )

FINANCIAL RESPONSIBILITIES

  • Teams are responsible for annual program dues.
  • Teams are responsible for registration fees for Annual Meetings, as well as for hotel and transportation costs.

The Kennedy Center will accept applications, based on need, for partial travel reimbursement for Annual Meeting attendance by official Team Members.

APPROVED LANGUAGE
Teams are strongly encouraged to identify their relationship with the Kennedy Center in all publications, newspaper articles, etc. Teams should continue to use the following terminology:

"The (Arts Organization Name) and (School District Name) are members of the Partners in Education program of the John F. Kennedy Center for the Performing Arts Washington, D.C. Selected because of their demonstrated commitment to the improvement of education in and through the arts, the Partnership Team participates in collaborative efforts to make the arts integral to education." OR

"The [Arts Organization Name] and [School District Name] have been selected to participate in the Partners in Education program of the John F. Kennedy Center for the Performing Arts, Washington, D.C."

RESOURCES FOR TEAMS

PROFESSIONAL LEARNING

  • Professional learning for Team Members is delivered primarily through Annual Meetings held each winter in Washington, D.C. Teams also receive priority invitations to attend additional conferences at the Kennedy Center.
  • Teams receive the Kennedy Center monthly electronic newsletter.
  • Teams have access to Kennedy Center consultants for program design.

ARTIST PROFESSIONAL DEVELOPMENT

  • Teams may sponsor Kennedy Center Artists-as-Educators Seminars in their communities at a 25% discount (see Seminar brochure).

PERFORMANCES ON TOUR

  • Teams have access to Kennedy Center Theater for Young Audiences touring productions at a discounted rate.

GRANTS
Teams may apply for Kennedy Center Professional Development project grants described in the annual Request For Proposals (RFP).

Definitions